Camera Ready Submission Guideline

The deadline for camera ready paper submission is 6 January 2020.

The original author page content can be found here. This page contains information for camera-ready paper submission.

Final Manuscript (Camera Ready Copy) Submission Guideline:
  1. You are once again requested to revise your manuscript carefully according to the comments of the reviewers and do thorough proofreading of the manuscript to confirm that it will require no revision.
  2. Prepare your manuscript using the standard IEEE conference templates available via this link: http://www.ieee.org/conferences_events/conferences/publishing/templates.html (Note: The paper should not contain page numbers!).
  3. Before Creating a PDF add the copyright notice to the bottom of the first page of your source document (instructions below).
  4. From the final manuscript formatted, authors must generate the electronic FINAL version in PDF format that is compatible with IEEE Xplore. It is strongly recommended that the source file (MS Word or LaTeX) containing the final version of the paper must be transformed in the PDF format using the IEEE PDF eXpress web tool. PDF files generated by other means will still have to be checked by the IEEE PDF eXpress web tool for IEEE Xplore-compatibility. 
  5. All papers submitted through EasyChair system are considered to be in final form and ready for publication. Do not submit your paper until you are ready.
How to add the Copyright Notice to your Final Manuscript:
  1. Before Creating a PDF you must add the copyright notice to the bottom of the first page of your source document (MS Word or LaTeX). For MS Word manuscripts you may use this example template and for LaTeX manuscripts see instructions here on how to insert the copyright notice.
  2. Note that the copyright notice may differ depending on the authorship. Please select appropriate copyright notice to add to your manuscript based on the criteria below:
    • For papers in which all authors are employed by the US government, the copyright notice is: U.S. Government work not protected by U.S. copyright
    • For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is: 978-1-7281-4162-6/20/$31.00 ©2020 Crown
    • For papers in which all authors are employed by the European Union, the copyright notice is: 978-1-7281-4162-6/20/$31.00 ©2020 European Union
    • For all other papers the copyright notice is: 978-1-7281-4162-6/20/$31.00 ©2020 IEEE
How to use IEEE PDF eXpress to generate an IEEE Xplore-compatible PDF of your paper:
  1. New users Go to IEEE PDF eXpress website www.pdf-express.org and fill in your information.
  2. Create IEEE PDF eXpress account (conference ID: 48453X). Use IEEE PDF eXpress to convert your source file into IEEE Xplore-compatible PDF(s). For additional instructions, resources, helpful hints, and access to technical support it is recommended that you follow this link: http://www.pdf-express.org/frhelpnologin.asp. For previous users of IEEE PDX eXpress, but using it the first time for ROBMECH/PRASA/SAUPEC: enter 48453X for the Conference ID, your email address, and enter the password you used for your old account.
  3. Use IEEE PDF eXpress to convert your source file into IEEE Xplore-compatible PDF(s). For additional instructions, resources, helpful hints, and access to technical support it is recommended that you follow this link: http://www.pdf-express.org/frhelpnologin.asp.
  4. Enter identifying text for the paper (title is recommended but not required)
  5. Click “Submit Source Files for Conversion” (or “Submit PDF for Checking” if applicable)
  6. Indicate platform, source file type (if applicable), click Browse and navigate to file, and click “Upload File”. You will receive online and email confirmation of successful upload
  7. You will receive an email with your Checked PDF or IEEE PDF eXpress-converted PDF attached. If you submitted a PDF for Checking, the email will show if your file passed or failed.
  8. For authors with more than one accepted paper, for each additional paper click “Create New Title” and repeat steps 4 to 7.
How to upload your IEEE Xplore-Compatible PDF Manuscript to EasyChair:
  1. Log into the ROBMECH/PRASA/SAUPEC 2020 EasyChair submission page and click on the “My Submissions” tab in the top menu https://easychair.org/conferences/?conf=saupecrobmechprasa2020. Choose “View” for the paper you want to update.
  2. Before uploading your camera ready paper on EasyChair, please:
    1. Check that title in EasyChair matches your camera-ready paper exactly.
    2. Compare all author names in EasyChair with the author list in your paper. They MUST BE identical and in the same order. This is very important because we will be using the information provided in EasyChair to generate the final conference program and the table of contents for Proceedings.
    3. Please ensure that the abstract and title should be readable stand-alone and not contain any references or unexplained acronyms.
  3. After carrying out the above checks click on “Update file” at the top right of the page and you will be taken to the upload page
  4. Confirm acceptance of the Terms and Conditions, upload the IEEE Xplore-compatible PDF of the final manuscript and press the “Submit” button.